FAQ

Frequently Asked Questions

1. I am the only student from my school who wants to attend TechOlympics. Can I come?
2. Should I bring any money with me?
3. Didn’t there used to be a “Student Contract” form my parents had to sign and mail in? Where is it?
4. Can I bring my personal laptop or other electronic devices?
5. I have attended TechOlympics before. What’s different this year?
6. Can my parents come observe the conference?
7. I have friends coming from another school. Can I compete and sit with them rather than my own school?
8. I need to arrive at the conference late, leave early, or temporarily leave for part of it. Is that allowed?
9. How do I apply for financial aid?
10. How can my school participate in the Showcase Competition?
11. What is a Breakout Session?
12. How are roommates assigned? Will I be able to change my assignment?
13. Are there vegetarian options for the meals?
14. Do I need to bring anything in order to compete in any competitions?
15. I am a parent/school faculty member. How is the event supervised?
16. What is the registration fee for TechOlympics?
17. When is the registration deadline?
18. Do I need to register in advance for breakout sessions?
19. How many competitions do you recommend I sign up for?
20. Which sessions are mandatory at TechOlympics?
21. What is IT&U? Why did it appear on my schedule?
22. The system was supposed to email me, but I didn’t receive anything. Where’s the email?
23. What is the TechOlympics inclement weather policy?
24. What is the TechOlympics refund policy?

1. I am the only student from my school who wants to attend TechOlympics. Can I come?

Yes! If you are the only student from your school, or if you are homeschooled, you may still participate in TechOlympics. Select your school from the dropdown if it’s available when you’re signing up. If not, select “Not Listed” and contact registration@techolympics.org. We will work with your school’s principal to ensure you are able to attend.

This year, we will create an “INTERalliance High School” for all students who are either homeschooled or representing a school sending 1-2 students. You will sit with them during general assemblies and share a chaperone assigned by TechOlympics management.

If you have friends from other schools attending TechOlympics, you are free to hang out with them throughout much of the conference! You can participate in the same competitions, attend the same breakouts, or relax in the Student Lounge.

Contact us if you have any further questions about your attendance.

2. Should I bring any money with me?

You need not bring any money with you to TechOlympics, but you may want to bring a small amount of cash (no more than $30). All meals are included in your registration fee and bagged snacks, water, and soda are available throughout the conference free of charge as well. However, there will be a “concession stand” with additional snack items available for purchase. We do not recommend bringing more than $30 with you to TechOlympics.

3. Didn’t there used to be a “Student Contract” form my parents had to sign and mail in? Where is it?

For the first time this year, the Student Contract is completed 100% online. When you create or reactivate your account, you will be asked to complete the Student Contract. If you are under 18 years old, the system will send an email to your parents with a link they can click to complete the contract for you. That’s it! Contact registration@techolympics.org with any issues.

4. Can I bring my personal laptop or other electronic devices?

We do not officially permit you to bring your laptop or other electronic devices, other than your cell phone. We provide laptops for use in competitions and breakout sessions, as well as an “Internet Cafe” in the Student Lounge. If you do bring a laptop or other electronic device, INTERalliance and TechOlympics assumes no liability for any devices lost, stolen, or damaged during the conference.

5. I have attended TechOlympics before. What’s different this year?

Coming Soon….

6. Can my parents come observe the conference?

No. Parents are not permitted to attend TechOlympics, except when dropping you off or picking you up. We have limited space at the Millennium for the 550+ students and 400+ volunteers and faculty members who attend the conference. We are happy to answer any of your parents’ questions at info@techolympics.org.

7. I have friends coming from another school. Can I compete and sit with them rather than my own school?

No. You must compete on behalf of your own school and sit with them at General Assemblies. However, you will select most of your own conference schedule. You can participate in the same competitions as your friends, attend the same breakouts, or relax in the Student Lounge.

8. I need to arrive at the conference late, leave early, or temporarily leave for part of it. Is that allowed?

You must submit a “Special Request to Leave Form” if you wish to arrive late, leave early, or temporarily leave the conference. This form is available on our Documents page and must be signed by your parents, sent into the email address/fax number on the form, and approved by TechOlympics management.

When you leave, your parent (or other authorized adult, per the form) must check in with our Information Desk to sign you out.

9. How do I apply for financial aid?

We are pleased to offer a limited number of $75 need-based scholarships towards the $150 TechOlympics registration fee. Please download and complete the Scholarship Request Form on our Documents page and send it in per the instructions on the form. We will notify you with the results of your request within 2-3 business days.

10. How can my school participate in the Showcase Competition?

Full details about participation in the Showcase Competition are available on the Showcase page. Contact the Showcase team at showcase@techolympics.org with any questions.

11. What is a Breakout Session?

Every year, we fill TechOlympics with Breakout Sessions about a wide variety of technology- or professionalism- related topics. You earn 100 points for your school every time you attend a Breakout Session. These are an amazing way for you to learn about the latest trends in technology from top experts, as well as to cultivate your professional skills. Feel free to ask the speakers for their business cards or contact information after the session – they are a networking opportunity too!

12. How are roommates assigned? Will I be able to change my assignment?

We ask the Faculty Member chaperone from your school to send us hotel room assignments once everyone from your school is signed up. If you have any requests, talk to your lead Faculty Member. Please do not contact us directly about hotel room assignments.

Once you arrive at TechOlympics, you can only change your hotel room assignment by talking to your Faculty Member and asking them to make the request for you. Due to the complexity of placing 515+ students in 140+ hotel rooms, we are not able to accommodate every request. If you have a serious problem with your hotel room assignment when you arrive at TechOlympics, talk to your Faculty Member.

13. Are there vegetarian options for the meals?

Yes. Every meal is buffet-style and has a vegetarian option available. Important note: if you have any other dietary restrictions or allergies, MAKE SURE you and your parents indicate them on the Student Contract in the appropriate box. We need to inform the hotel of these restrictions prior to the event so they can prepare meals for you.

14. Do I need to bring anything in order to compete in any competitions?

No. We provide all of the equipment necessary to compete in every competition, including laptops for the technical competitions. The only exceptions are our Speed Texting and QR Scavenger Hunt competitions… but we’re sure you’re bringing your phone anyway!

15. I am a parent. How is the event supervised?

We take safety very seriously, so we provide extensive supervision for students at TechOlympics throughout the weekend. Each student has a Faculty Member chaperone from his/her school, who has ultimate responsibility for the students. We have a team of over 100 volunteers on-site throughout the weekend who are always available to ensure the students’ safety and enjoyment of the conference. All hotel exits are guarded by volunteers 24/7. Additionally, we contract with a security company to provide professional security guards for the entire event, including additional supervision overnight and patrols of the hotel room hallways. The Millennium Hotel has two towers and we separate the boys and girls into different towers. Students are prohibited from entering the opposite gender’s tower at any time for any reason.

The hotel has an extensive CCTV system which is monitored 24/7 by hotel security personnel. Recordings are available if necessary. Finally, we notify the Cincinnati Police Department about TechOlympics every year. They increase patrols for the weekend around the area of the Millennium Hotel. The average response time to the Millennium Hotel in case of any incident is 2 minutes.

16. What is the registration fee for TechOlympics?

Until February 1, the student registration fee for TechOlympics is $150. The price will go up at 11:59pm on February 1 to $175 for Late Registration.

The full cost for a student to attend TechOlympics is roughly $525. Due to support from our generous corporate sponsors, we are able to keep low the cost students pay.

17. When is the registration deadline?

The Regular Registration deadline is January 20. The Late Registration deadline is February 10. If you do not sign up by February 10, you will most likely not be permitted to attend TechOlympics.

18. Do I need to register in advance for breakout sessions?

No, attendance at breakout sessions is “first-come, first-served.” The larger Colonnade breakout rooms can hold roughly 65 students, Statesman holds 50 students, and Pavilion rooms hold 24 students for computer lab sessions. You can see which room the breakout is in on the schedule. We recommend you arrive 5-10 minutes prior to the breakout start time to secure a seat.

19. How many competitions do you recommend I sign up for?

We suggest that every TechOlympics registrant sign up for at least 1 competition. They are your opportunity to represent your school, put your knowledge/skills to the test, and have a lot of fun. Make sure you save time to attend the breakouts you’re most interested, network with professionals in Career Crossroads, and meet new students in other activities. For this reason, we recommend that you do not sign up for more than 3 competitions. You may not be able to fit them in your schedule anyway! We don’t (currently) have a limit, but this is our strong recommendation.

20. Which sessions are mandatory at TechOlympics?

You must attend all meals, general assemblies and keynotes. You must also attend Career Fast Track, which is Saturday after breakfast and again after lunch. IT&U is a mandatory session offered twice on Sunday morning (10am-11am and 11am-12pm) and you must select one of the sessions. Otherwise, it is completely up to you which competitions and breakouts in which you wish to participate.

21. What is IT&U? Why did it appear on my schedule?

During IT&U, you will sit down at a table with 7-9 students and 1 executive mentor who will discuss IT career pathways with you. The conversation is yours to guide – you can ask about their own experience, what classes you should take in high school / college, extracurricular involvement, “what it’s like” to be a real IT professional… anything you want! The executive mentor is there to guide the discussion and answer your questions. It’s your opportunity to consider which IT career might be right for you!

IT&U is a mandatory session. It is offered on Sunday morning from 10am-11am and 11am-12pm. You must select one of the sessions. If you do not sign up for a session, one will be randomly selected for you on the website. Feel free to withdraw from any randomly selected registration to pick the other one… which you may want to do if there’s a competition or breakout you want to attend which conflicts with one of the IT&U sessions.

22. The system was supposed to email me, but I didn’t receive anything. Where’s the email?

Emails sometimes take 5-10 minutes to process. If you haven’t received an email after this time, first check your email’s spam folder to ensure our email didn’t get mistakenly sorted out by the filter.

Occasionally, email addresses provided by a school, company, ISP, or obscure email provider will not go through as well. If you encounter this problem, we suggest you use a Gmail account for your TechOlympics emails. However, if you’re experiencing chronic problems, feel free to contact us at info@techolympics.org.

23. What is the TechOlympics inclement weather policy?

TechOlympics will proceed as planned even if there are school cancellations due to snow or extreme cold. We will permit students to arrive late or leave early in the event of snow or ice creating dangerous driving conditions, though our official start time will remain 3pm on Friday and end time 3pm on Sunday. In the event of a weather emergency like a tornado, we will email all students, parents, school staff, and volunteers with information immediately.

24. What is the TechOlympics refund policy?

We will not grant refunds to any “no-show” students who paid in full for TechOlympics. Refunds are not available if you miss TechOlympics due to other school obligations, scheduling mistakes, or personal or family-related events. Once registration is closed, INTERalliance is contractually obligated to pay for hotel rooms, meals, and supplies based on anticipated attendance. You may only petition the TechOlympics Steering Committee for a refund if you must miss TechOlympics due to an unforeseeable family or medical emergency.